1 1 2 3 4 5 6 MINUTES OF THE ANNUAL MEETING 7 LONE PINE ASSOCIATION, INC. 8 OUTDOOR BEACH MEETING 9 5070 INKSTER ROAD, 10 WEST BLOOMFIELD TOWNSHIP, MICHIGAN 48302 11 JUNE 4, 2021 12 7:15 P.M. 13 14 15 16 17 18 19 20 21 22 23 24 25 2 1 BOARD MEMBERS PRESENT: 2 3 Carolyn Peters, President 4 Michele Hepburn, Vice President/Beach Operations 5 Steve Balagna, Secretary 6 Mark Karcher, Co-Boat Chair 7 Rich Pfaff, Co-Boat Chair 8 Kip Snedeker, Treasurer 9 Charles Whitelaw, Membership 10 Natalie Shaver, Beach Manager 11 Marilyn Maher, Membership Services 12 Jennifer Hill, Attorney 13 14 15 16 17 18 19 20 21 22 23 24 25 3 1 PRESENT: 2 Barbara & Steve Bartley 16 3 Janet Lombardi Perwerton & Mark Perwerton 9 4 Melissa Campanelli & Joe 94 5 Laila Guessous & Simmo Meskouri 216 6 Rich Pfaff 51 7 Mary Anne & Kip (William) Rice 124 8 Val Murray 115 9 Nancy & Jeff Lockhart 245 10 Tom Peters 227 11 Adam Wilson 228 12 Sam Nannoshi 13 Colin Bryan 95 14 Gourgia Alkamano 171 15 J. Martin Bartnick 179 16 Ed Herr 130 17 Charles & Marilyn Maher 253 18 Anne Pintar 300 19 Cheryl Norman & Daniel Voss 209 20 Murphy Callahan 215 21 Erik Bauss 294 22 Phil Dauchy 24 23 Joe Lockwood 182 24 Ron Graham 113 25 PRESENT (continued): 4 1 2 Anna Fedorov 113 3 Steve Balagna 70 4 Jacqueline Stephenson 247 5 Nancy & Bob Rogers 55 6 Bryan Shaver 299 7 Michele Hepburn 262 8 Ariel Choi 158 9 Joellin Wojtczak 25 10 Louise Stauffer 215 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 5 1 MRS. PETERS: All right. I think we will 2 get started. If I can have everyone's attention. 3 My name is Carolyn Peters. I'm president 4 of the Lone Pine Association. Thank you guys for 5 all being here. We do have a quorum based on the 6 number of people here and the proxies that we have. 7 If you needed a budget or if you would like to have 8 an agenda, they are over there at the desk by 9 Marilyn Maher where you signed in. 10 I would like to first of all introduce the 11 board members and then I will read the roll call. 12 Steve Balagna, secretary, Michele, she is our vice 13 president in charge of beach ops, Rich Pfaff, boat 14 chair, co-boat chair, Kip Snedeker, treasurer, Mark 15 Karcher, co-boat chair, and Charlie Whitelaw, 16 membership chair. 17 If you have specific questions for them, 18 please wait until it's their turn. If it doesn't 19 deal with a total membership question, maybe wait 20 until after the meeting, so that we don't have to be 21 here forever. So I would like to keep it very 22 precise and to the point, okay? 23 So I'm going to go ahead and read the roll. 24 If I call your name, please stand up and say I or 25 yes so that we know you're present so we can mark 6 1 you as present. If you are not here, obviously, 2 there won't be any comment. 3 Howard and Aleksandra Adelson? 4 Harvey and Barbara Ager? Omar and Sharla Ahmed? 5 Robert Ahrens? Joseph and Wendy Albanese? John and 6 Janet Albert? Erik Bauss and Deanna Alfredo? 7 MR. BAUSS: Erik Bauss here. 8 MRS. PETERS: Thank you. Yousif and 9 Gourgia Alkamano? Gary and Susan August? 10 Shawn and Jane Awdish? Steve and Carol Babcock? 11 Bruce and Janet Poulik, Babiarz? Steve Balagna? 12 MR. BALAGNA: Here. 13 MRS. PETERS: Steven and Barbara Bartley? 14 MRS. BARTLEY: Present. 15 MRS. PETERS: Thank you. Marty and Bonnie 16 Bartnick? Dorothy Bartush? And I apologize if I 17 mispronounce anyone's name. Tom and Cheryl Bastian? 18 Brian Baumann? Charles and Karen Bazzy? Alan and 19 Judy Bean? Eric and Dawn Vassel, Beasley? Justin 20 and Susan Goodman, Becker? Michael Bentley? Gary 21 and Wendy Bice? Mohammad and Mazan Bitar? John and 22 Jeanine Bliss? Steve and Jane Bolton? Gary and Pam 23 Borgquist? Laura Brainard? Bill and Janice Brann? 24 Justin and Jessica Bright? Thomas and Rene 25 Brodowsky? Kevin and Daniella Brown? Colin and 7 1 Naomi Bryan? Lawrence Buckley? William and Kathryn 2 Wood, Burgess? Thomas and Linda Burke? Ian and 3 Marcy Burnstein? Angelo and Lauren Buttazzoni? 4 Thomas and Amy Calkins? Edward and Ellin Callahan? 5 MR. CALLAHAN: Here. 6 MRS. PETERS: Thank you. Joseph and 7 Melissa Campanelli? 8 MR. CAMPANELLI: Here. 9 MRS. PETERS: Thank you. Roland and Pearl 10 Carmack? Frances Carr? Wally and Cheryl Carter? 11 Thomas Long John Cartier? Dante and Suzanna 12 Cerroni? Ariel and Michele Choi? 13 MR. CHOI: Present. 14 MRS. PETERS: Edward and Patricia Coe? 15 Marc and Dyanna Cogswell? Carl and Robin Cohen? 16 Jean-Phillippe and Jill Coignet? Gary and Terri 17 Cooper? Tim and Dana Cordes? Jonathan and Monica 18 Cory? Michael and Elizabeth Courtney? Rodney and 19 Ann Cuneaz? Paul and Linda Curry? James and Audrey 20 Dara? George and Babe Darboian? Tom and Katy Darr? 21 Tapan and Mira Datta? Phillip and Rachel Dauchy? 22 MR. DAUCHY: Present. 23 MRS. PETERS: Thank you. Barbara Davidson? 24 Joseph Dehner? Clifton and Lisa Denha? Paul and 25 Linda Dennis? Michael and Geralyn Derry? David and 8 1 Sue Dinger? Eva Dodds? Tian and Changqing Dong? 2 Richard and Andrea Downing? Michael and Angela 3 Drelles? Alan and Edna Drucker? Jill Warren? 4 David and Elizabeth Elkus? Leonard and Mary Else? 5 Kathy Else? Mohamed Rehab Mabrouk Elsharnoby? Eric 6 and Amy Ersher? Johanna Esshaki? Ivan and Anna 7 Fedorov? 8 MRS. FEDOROV: Here. 9 MRS. PETERS: Thank you. David Ruckey and 10 Kathleen Felkens? Michael and Jodi Feld? John and 11 Marcy Fikany? John and Marcy Fikany. They have two 12 homes. Elizabeth Ezmerli Mary Finkel? Gerard Finn? 13 Karen Fiola? Robert and Deirdre Forrest? Stanley 14 and Marcia Freedman? Jonathan Gable? Joe and 15 Jennifer Gappy? Michael and Gay Garcia? James 16 Gasparatto? Mark and Sonia Geoffrey? Ragaei Dunya 17 Ghali? There is two. Ragaei Dunya Ghali? Seth 18 Karen Gold? James and Dera Gordon? Seth and 19 Melissa Shulman Gould? Ronald and Marilyn Graham? 20 MR. GRAHAM: Present. 21 MRS. PETERS: David and Marion Grant? 22 Darshan Singh Sharanjit Kaur Grewal? Richard 23 Griffith? Gerald and Linda Griggs? Irwin and 24 Laurie Groskind? Lon and Barbara Grossman? Wei 25 Hong Kunchang Huang Guan, G-u-a-n? Sorry. Dan and 9 1 Susanne Guendelsberger? Steven and Diane Guenther? 2 Robert and Rebecca Gulyas? Benjamin Hain? Rudy and 3 Natalie Hajji? Paul and Pamela Hakim? Jerry 4 Harkey? 5 Charlie, want to read some off? 6 MR. WHITELAW: Let Steve do it. 7 MR. BALAGNA: I'll do a page. If I can 8 read it. Actually, I can't. 9 MRS. PETERS: Okay. Back to me. 10 MR. BALAGNA: Wait a minute. 11 MRS. PETERS: Back to me. 12 MS. HEPBURN: Cathy Hartman? Marilyn 13 Heckel? James and Juliet Hentschel? Michele 14 Hepburn? 15 MS. HEPBURN: Here. Edward and Tara Herr? 16 Or Herr? Milton and Doris Hester? Pradeep 17 Hettiarachchi? Sorry if I mispronounced. William 18 Hinkson? Bruce and Shelly Hoffman? Raymond and 19 Barbara Horenstein? Tom and Maraykay Horsley? 20 Kristine Howard? Chih-Cheng Yawen Hsu? Christopher 21 Hughes? Christopher and Shafeena Nurani Hysell? 22 Solomon and Svetlana Ilyasov? Audrey and Ariada 23 Ilyasov. Ian and Marjorie Jackson? Frank and 24 Cheyene Jarbou? Paul and Stephanie Jelinek? Mark 25 and Mary Jevahirian? Mark and Mary Jevahirian? 10 1 Keith and Christina Johnstone? John and Jameela 2 Kallabat? Geoffrey and Whitney Kantack? Mark and 3 Janel Karcher? 4 MR. KARCHER: Here. 5 MS. HEPBURN: Burt and Manal Kassab? 6 Brian and Sabrina Kaufman? Carole Keller? Carl and 7 Nancy Kerttu? Richard and Melissa Kewley? George 8 and May Tow Kiberd? Harlan Kifer? Jared and Peggy 9 Heine Klein? Norman Hannelore Koepp? John 10 Kolinski? Richard and Cindy Korn? Mark and 11 Patricia Kozak? William and Brittany Kozerski? 12 Scott and Margot Krugger? Michael and Jean Kunsman? 13 Ron and Deb Kustra? Matthew and Sandra Langan? 14 Patrick and Alexandra Lannen? Christopher Laport 15 and Nancy Jones. 16 MRS. LAPORT: Here. 17 MS. HEPBURN: Ryan and Samantha Lash? 18 Corey Levin, Joey Herman? Andy Levin, Mary Freeman? 19 David Levine? Jeffrey and Ina Levinson? Tityana 20 Lipanovich? Jason and Jennifer Liss? Jeffrey and 21 Nancy Lockhart? 22 MR. LOCKHART: Here. 23 MS. HEPBURN: Joe Lockwood? 24 MR. LOCKWOOD: Here. 25 MS. HEPBURN: Paul Lombardi. 11 1 MRS. LOMBARDI: Proxy. 2 MR. BALAGNA: Did you give your proxy at 3 the desk? 4 MRS. LOMBARDI: Yes, I did. 5 MS. HEPBURN: Robert and Shammy Loosvelt? 6 Robin and Sharon Loveland? Howard and Margo Luby 7 Trust? Roger and Laurie Lupton? Charles and 8 Marilyn Maher? 9 MR. MAHER: Here. 10 MRS. PETERS: If you can wait until the end 11 if you came in late. 12 MR. PFAFF: Bradley and Kristin Mali? I 13 can't read it. 14 MR. SNEDEKER: Monica Malvich? Vinay and 15 Shobha Malviya? Richard and Rachel Mandell? George 16 and Ann Manning? Steven and Beth Margolin? 17 Benjamin Margolis? Stelian and Ann Marinescu? 18 Charles and Cynthia Martell? Dan and Tracey 19 McDonald? Larry and Carol Megdall? Michelle 20 Mekani? Mohamed Meskouri? 21 MR. MESKOURI: Here. 22 MR. SNEDEKER: Mark and Linda Millar? Jeff 23 and Kristine Miller? Amr Amin and Abeer Mira? 24 Carlos and Maria Mitchem? Karel and Carmita 25 Moravek? Jeffrey and Ashley Mousseau? Robert and 12 1 Valerie Murray? 2 MRS. MURRAY: Present. 3 MR. SNEDEKER: Clarence and Nan Myrold? 4 Botond and Karen Nemeth? Alexander and Julianne 5 Nienberg? Rome and Kathryn Bayer Hkosi? Daniel and 6 Cheryl Norman? Patrick and Tricia Ong? John and 7 Chris Parrotino? Henry and Talbot Payne? Lois 8 Pearlman? Mark and Sorinela Peret? John and Jane 9 Peters? Tom and Carolyn Peters? 10 MR. PETERS: Here 11 MR. SNEDEKER: Edward and Krisstin 12 Petersmarck? Rich and Nicole Pfaff? 13 MRS. Pfaff: Here. 14 MR. PFAFF: Here. 15 MR. SNEDEKER: Jeff and Anne Pintar? 16 MRS. PINTAR: Here. 17 MR. SNEDEKER: Jason and Melissa Pivoz? 18 Shane Pliska? Tim and Margaret Price? Leonard and 19 Marie Przybylo? Brian and Rochelle Raznick? 20 William and Mary Anne Rice? 21 MRS. RICE: Here. 22 MR. SNEDEKER: Karl and Vivienne Robertson? 23 Art and Gail Danto Roffey? Robert and Nancy Rogers? 24 MR. ROGERS: We're both here. 25 MR. SNEDEKER: Kirk and Marie Rohrer? 13 1 Fulvio and Elizabeth Romano? Carol Rosati? James 2 and Bonnie Brooks Rose? Didier and Lara Rouaud? 3 Douglas and Coleen Roulo? Daniel and Clara Sagan? 4 Mike and Shatha Sandiha? Robert Sangregorio? 5 Gregory Schacker? Ryan and Brian and Catherine 6 Rodney Schaffer? Robert and Patricia Schlagheck? 7 Richard and Marlene Schwartz, Dr. Sheldon and 8 Phyllis Schwartz? Ian and Jennifer Scott? Cveta 9 and Vera Sekulov? Ljupco and Liliana Sekulovski? 10 Kevin and Tanya Selwa? Henry and Barbara Semczak? 11 Andrew Shamo? Bryan and Traci Shaver? 12 MR. SHAVER: Present. 13 MR. SNEDEKER: John and Arden Shaw? Ala 14 Sabri and Tina Shuker? Susie Sills? Robert and 15 Erika Singer? Ryan and Amanda Battani Skynar? Kip 16 and Alicia Snedeker? Here. Kevin and Kristina 17 Sorensen? Robert and Mirjana Stanaj? Dale and 18 Louise Stauffer? 19 MRS. STAUFFER: Here. 20 MR. SNEDEKER: Sari Stefancin? Cynthia 21 Stender? Ira and Jacqueline Stephenson? 22 MS. STEPHENSON? Here 23 MR. SNEDEKER: Mark and Patricia Stievater? 24 James and Savilla Stokas? Stewart and Heather 25 Sundholm? Stephen and Kathrn Sussman? Dru 14 1 Szczerba? James and Kimberly Tamm? Andrew and 2 Terri Thav? Mark and Ruth Anne Theobald? Steven 3 and Julianne Thomas? Richard Thompson? Robert and 4 Donna Toll? Ara Topouzian? Tower Holding? Scott 5 and Shari Turnbull? George and Carol Van Duyne? 6 Craig and Pat Van Sickle? Peter and Gina Osterhout 7 Van Wordragen? Phillip Vatel? Robert Vermeulen? 8 Ais and Marius Vidnas? Yakov and Izabella Vilensky? 9 Daniel and Patricia Vivian, Jennifer Vordermark? 10 Gerald and William Waddell? James and Lindsay 11 Watson? Aaron and Caryn Weitzman? Fred and Mary 12 Ann Wendell? Ron White? Charles and Marcella 13 Whitelam? Charles Whitelaw? 14 MR. WHITELAW: Here. 15 MS. HEPBURN: Adam and Nikki Wilson? 16 MR. WILSON: Here. 17 MR. SNEDEKER: Charles and Julia Winter? 18 Joellin and Joyce Wojtczak? 19 MS. WOJTCZAK: Present. 20 MR. SNEDEKER: Evelyn Wright? Jack and 21 Carol Wright? Todd and Jeannie Wriska? Thomas and 22 Angela York? Todd Young? Mark and Bonnie Zehnder? 23 Hold on. Now you can clap. 24 (All clap.) 25 MRS. PETERS: All right. If there is 15 1 anyone who came in after their name was called could 2 you please just stand up and say your name clearly 3 so that Andrea can write it down. 4 MRS. ELCAMANO: Georgia Alkamano. 5 MRS. PETERS: Thank you. 6 MR. BARTNICK: J. Bartnick. 7 MRS. PETERS: Yes? 8 MR. BRANN: Colin Bryan. 9 MRS. PETERS: All right. 10 MR. HERR: Tara Herr, H-e-r-r. Edward and 11 Tara Herr. 12 MRS. PETERS: Is that everyone? 13 (No response.) 14 MRS. PETERS: Okay. Thank you very much. 15 Is anyone else here whose name wasn't called? 16 MRS. LOMBARDI: Janet Lombardi-Perwerton. 17 How many people are present tonight? 18 MR. BALAGNA: Well, so there is all the 19 proxies that were sent in. 20 MRS. LOMBARDI: How many proxies were sent 21 in? 22 MR. BALAGNA: Okay. Marilyn, we need the 23 proxies. So this is Marilyn Maher. She's been the 24 president, whatever, clearly runs our secretarial 25 service. The question was asked how many proxies 16 1 were sent in. 2 MRS. MAHER: We have 48 proxies and 3 we needed 30 to have a quorum. 4 MRS. PETERS: Forty-eight proxies that were 5 witnessed. We need 30 to have a quorum. 6 MR. BALAGNA: We had 40 proxies, which 7 gives us a quorum, plus all the people you see. 8 MRS. PETERS: Would you like us to count 9 all the people in the audience that are here? 10 MRS. LOMBARDI: No. 11 MR. GRAHAM: Ronald Graham. Can we 12 entertain a motion regarding roll call? 13 MRS. PETERS: Yes. 14 MR. GRAHAM: I would move that for all 15 future meetings that we waive the reading of the 16 roll call, absent a request from a member in good 17 standing. 18 MR. BALAGNA: So actually, we can't do that 19 under our current bylaws, but when we get to that 20 section amendment of bylaws, I can assure you roll 21 call has been taken out. So when we get to that 22 part of the agenda we'll address it. 23 MRS. PETERS: Thank you, Ron. Okay. Yes? 24 MRS. LOMBARDI: My question is, in order to 25 amend bylaws I thought you had to have two-thirds 17 1 membership? 2 MRS. PETERS: No, that's the articles of 3 incorporation. 4 MRS. LOMBARDI: Okay. But we're doing that 5 tonight, too? 6 MRS. PETERS: No, we're not because we do 7 not have two-thirds of the membership. 8 MR. BALAGNA: Once again, we'll get down 9 there in our agenda item. 10 MRS. LOMBARDI: Okay. Sure. 11 MRS. PETERS: I would just like to let you 12 know we have two board vacancies tonight, Steve 13 Balagna and myself had signed on for one year. And 14 when we get down further to the number 8, the 15 nomination of board members for three-year terms, 16 then we'll address that, but I just want to let 17 everyone know that in speaking here that that is 18 where we'll be going as we get through some of the 19 other agenda items. 20 Would someone like to propose to accept the 21 notice as read? Do I need to read that notice? 22 MR. BALAGNA: I move that we accept the 23 notice as sent out in the mail and posted on the 24 website and waiving the reading. 25 MR. KARCHER: I second. 18 1 MRS. PETERS: All in favor? 2 (All say aye.) 3 MRS. PETERS: Okay. Moving on to number 3, 4 the minutes of the preceding annual meeting are 5 posted on the website, and I would like to have 6 someone make a motion to accept. 7 MR. SNEDEKER: Accept. 8 MRS. PETERS: And second it. 9 MR. WHITELAW: Charlie Whitelaw. Second. 10 MR. BALAGNA: Steve Balagna. I have one 11 correction. Page 52, line 11 should read not as an 12 attorney, but as a stockholder. Basically, I said I 13 would help with the bylaws and the articles not as 14 an attorney, but as a stockholder. And that's not 15 the way the minutes read. 16 MR. PFAFF: I agree to accept that. 17 Richard Pfaff. 18 MR. WHITELAW: I'll second that. 19 MRS. PETERS: All in favor all say aye. 20 (All say aye.) 21 MRS. PETERS: Any opposed? 22 (No response.) 23 MRS. PETERS: The annual report is a 24 presentation of the annual report to the 25 stockholders and I would ask Kip Snedeker to review 19 1 that information. If anyone wanted a copy they have 2 them at the front desk. 3 MR. SNEDEKER: Hopefully you can hear me. 4 2020 our plan -- and you have it here -- it says up 5 on the top, 2020 plan right here. Our 2020 plan had 6 us bring in a total income of 88,799, with total 7 expenses of 117,706, which would leave a loss of 8 28,907. Our actuals for 2020, we had total income 9 of 100,641, we had total expenses of 113,358, for an 10 actual loss -- total loss of 12,717. And on your 11 balance sheet if you want to, it is broken up by 12 membership and boats so you can see what the 13 breakout of those were. 14 For 2021, which is the second page and it 15 says up at the top, 2021 plan, our plan for this 16 year is a total income of 107.439, total expenses of 17 114,641, for a loss of 7,439. 18 So we did as you saw in your mailings this 19 year, we did increase a few things to start to bring 20 that deficit down because it's been going up each 21 year little by little. The dues we increased to 22 $250, the renter premium we increased to $325, 23 transfer fees were increased to $750, our guest 24 party fees were increased for 10 to 25 people to 25 $50, and 26 to 40 people to $100, and then we 20 1 increased our pram fees to $40. 2 MR. BARTNICK: Can I ask a question? 3 Mr. Bartnick. What was the biggest item of expense 4 on that? 5 MR. SNEDEKER: The biggest item of expense 6 is a combination of wages, secretarial services, and 7 the docks. 8 MR. BARTLEY: What were the legal fees that 9 were paid? 10 MR. SNEDEKER: Let me look. In '20 legal 11 fees were zero. 12 MR. BARTNICK: Thank you. 13 MR. SNEDEKER: Any other questions? 14 MRS. MURRAY: For your 2020 actual I just 15 have a correction. For flowers and landscaping and 16 planting supplies it says 1,066 and it was 207. 17 MR. SNEDEKER: Did we have something else? 18 MRS. MURRAY: Because usually that's just 19 the flowers and -- 20 MR. SNEDEKER: Are you looking at 2020? 21 MRS. MURRAY: 2020. 2019 is right, that's 22 exactly what I spent and for 2020 -- because the 23 budget was 600 but I only spent 207 in the pandemic. 24 MR. SNEDEKER: Honestly, I don't know. We 25 can find out, but I don't know. 21 1 MRS. MURRAY: Sure. 2 MR. SNEDEKER: Anything else? 3 (No response.) 4 MR. SNEDEKER: Okay. Owner's equity at the 5 end of the year was 56,312. 6 MRS. PETERS: Thank you, Kip. Our 7 membership report will be done by Charlie Whitelaw. 8 MR. WHITELAW: So to date we have 9 collected 259 membership dues, which equates to 10 about 87 percent. We have 41 members delinquent 11 currently, currently delinquent that makes up about 12 13 percent. We have a couple notices going out for 13 dues over two years, there is a date coming up I 14 think in the next couple of days where more mailings 15 are going to go out for the rest of those. 16 We have rented out 20 spaces for 17 memberships, and we still have four renters who are 18 looking to rent memberships. So we have a few more 19 members or renters that want to rent. 20 MR. BALAGNA: Is it 259 plus 20, so we 21 actually have 279? 22 MR. WHITELAW: Marilyn, do you want to 23 answer that? 24 MR. BALAGNA: Is it 259 stockholders paid, 25 plus 20 renters so we actually have 279 spaces paid 22 1 for? 2 MRS. MAHER: Yes. 3 MR. WHITELAW: So it's a fluctuating number 4 that it's moving. 5 MRS. PETERS: Any other questions on 6 membership? 7 (No response.) 8 MRS. PETERS: Thank you. The boat report, 9 Rich and Charlie? I mean Mark. I don't know if you 10 both want to speak or if one of you wants to speak. 11 MR. KARCHER: Good evening everybody. The 12 docks are in. So as you know, we had a little bit 13 of an issue getting the docks in on time. They were 14 scheduled to be in on the 15th, we did make a change 15 in dock companies, nothing against the previous just 16 costs going up, so we were able to save a couple of 17 thousand dollars, and, you know, part of it -- the 18 company's name is Pier Dock and they were scheduled 19 for the 15th and actually at one point they were 20 going to move us up early and then we got a call 21 saying they couldn't find workers. There are all 22 these companies that can't find workers, so we tried 23 to cut them a little slack. We were disappointed we 24 didn't get them in on time, but we're going to work 25 with them, we're going to build in some provisions 23 1 next year, some incentive on time early, and if he's 2 late and doesn't get it in by our date, we would 3 start getting prices off. So give him a little 4 incentive to get our docks in on time. So it's an 5 interesting group of people to work with, and 6 especially this year. So people are having a hard 7 time finding employees, so that was the issue. So 8 they're in. I will say this: I have walked them 9 twice at least, and I think we're way ahead of where 10 we were last year as far as sturdiness, but I would 11 ask that any boat members up there if you're up here 12 on the docks and something doesn't look right or 13 it's wobbling more than normal please let Natalie 14 know, let one of us know so that we can get that 15 addressed. 16 The one thing somebody explained to me, 17 which I thought was a very good explanation, is you 18 walk out on those docks, especially the small ones 19 and you get a little bit of swing to them, but you 20 have to envision that you're standing on a dock with 21 no water, like on stilts, right? So it's going to 22 have that play into it. So we used all the 23 stabilizers that we had and we got some more. So, 24 yeah, if there is somebody that does have an issue 25 please let us know and we'll be happy to have them 24 1 back out here to see if they can fix it. That's it 2 on the docks. 3 MR. BALAGNA: Steve Balagna on the docks. 4 You may not realize it from just looking at your 5 numbers, but Mark and Rich saved us, like, more than 6 $5,000, so. 7 (All clap.) 8 MR. BALAGNA: So we have a little bit of 9 growing pains here. 10 MR. PFAFF: It really was Mark. 11 MR. KARCHER: No, no, it was the whole team 12 effort. In regard to the request for deep wells, 13 there was not a lot of movement in the people that 14 have moved, I understand have already been moved and 15 offers have been made on the waiting list. So if 16 anyone has any issues, concerns, or wait list 17 questions, if you wouldn't mind seeing Rich, 18 Natalie, or myself afterwards we'd appreciate that. 19 In regards to the stickers, the boats are 20 in, the staff is going to put stickers on all the 21 boats, so they will take care of that for you as 22 long as your paperwork's in good order. Wait list, 23 well assignment, boat storage, so that's about it. 24 So hopefully it doesn't get too much lower, the 25 lake. It is what it is, we have no control over 25 1 that. But again, if anyone has any dock concerns, 2 please see us and happy to take any questions. 3 MRS. MURRAY: Val Murray. Can we consider 4 getting dock lights as part of my landscape project 5 like near the docks where the flowers are or dock 6 lighting? Because it gets really dark and it also 7 looks nice. 8 MR. KARCHER: That's a good suggestion and 9 that may tie into something we can address at the 10 end because we wanted to address the docks because 11 our docks are aging rapidly and it's very deep out 12 there and it's getting harder and harder with their 13 guys. They come in low and that they keep adding 14 the cost. So it's very mucky and very deep out 15 there. So new docks are up for discussion, 16 lighting, absolutely, we can certainly entertain 17 that. 18 MR. CHOI: Ariel Choi here. In regards to 19 the communication, besides the e-mail are there any 20 other forms of communication for the board members? 21 MR. KARCHER: So there is an e-mail 22 lpaboat, right? So you can e-mail that and that's 23 oftentimes fielded by anyone of the board members or 24 Natalie or one of the staff. 25 MR. CHOI: Is there a second emergency or 26 1 whatever that we can use? Because I have been 2 having some communication -- (Can't hear.) 3 MR. KARCHER: I'd be happy to give you my 4 number, you can text me if there is an issue. No 5 problem at all. 6 MR. CHOI: Thank you. 7 MS. HEPBURN: You can also, at any time, 8 e-mail lpabeach1. 9 MR. CHOI: I've done both. 10 MS. HEPBURN: Because we do have the two 11 e-mails and the general one backs up the boats 12 sometimes. 13 MR. CHOI: Okay. 14 MS. STAUFFER: Question about notification 15 of dock installation. I had to go to great lengths 16 to find out when it was going to be installed and it 17 delayed my boat coming in. It wasn't on the 18 website, and I e-mailed lpaboat, and I e-mailed 19 everybody that I could find an e-mail for at the 20 beach. Natalie replied. So is there a way to have 21 communication standardized so that it's out there so 22 that I can then schedule bringing my boat in? 23 MR. KARCHER: Absolutely. So there is a 24 couple of items. 25 MRS. PETERS: Well, Mark, hold on. 27 1 MR. KARCHER: Yeah. 2 MRS. PETERS: First of all -- Carol Peters. 3 Part of the problem with us responding is that we 4 had no information to give you. Mark was trying to 5 get ahold of the dock company, we were trying to get 6 ahold of the dock company, they were not responding 7 or anything, so there was really no information or 8 updates and that was very frustrating for us, I know 9 it is for you. We're all in the same situation, 10 people who have boats because we had a lot of boats 11 on the beach that needed to be removed, people 12 needed to know when to get their boats delivered. 13 So it was a very, very strenuous thing for all of 14 us, we're sorry for all of the inconveniences, but 15 we have tried to be -- as soon as we had information 16 is to let people know, but it was very late in 17 coming. 18 MS. STAUFFER: I never got anything. 19 MR. BALAGNA: So you understand, the board 20 members -- so he said he'd be done by the 15th, and 21 he didn't do anything and he didn't communicate with 22 Mark. Then he said he'd come on Tuesday. So 23 Carolyn came down here, I came down here, he's not 24 here. Then he put in three sections of dock. So we 25 don't know what to tell you. 28 1 MS. STAUFFER: I'm operating with no 2 information. 3 MR. KARCHER: So literally you were in as 4 much dark as we were for a while. So if I put 5 another date up on the website and he missed that 6 one -- we did communicate that the docks were in -- 7 they would be in by the 15th, right? 8 MS. STAUFFER: I never saw that. It was 9 not in the mail, it was not on the website. 10 MR. KARCHER: I'll double-check that. I 11 thought it would be in the mailing. So we'll 12 definitely correct that. I don't anticipate we'll 13 have this issue next year. I mean, you have the 14 pandemic and all, everything got kind of thrown -- 15 so, yeah. 16 MS. STAUFFER: So I'm asking for better 17 communication so I can schedule. And if you don't 18 have information for delays, put delay so I can talk 19 to the boat company and say I need to schedule for a 20 different date. I ended up when I rescheduled it 21 was the day we were supposed to be delivered and I 22 got scheduled weeks later because they got filled 23 up. 24 MR. KARCHER: That happened to a lot of 25 people. 29 1 MR. BALAGNA: So you would appreciate it if 2 we Post it on the website we don't know when the 3 docks are going to be in? 4 MS. STAUFFER: Yeah. 5 MR. PETERS: Are your phone numbers 6 accessible on that so people can call you? 7 MRS. PETERS: Yes. 8 MR. KARCHER: Thank you. Yes, ma'am. 9 MRS. LAPORT: Nancy Laport. Just another 10 suggestion for communications. When we send our 11 forms in you request our e-mail addresses, our phone 12 numbers. Perhaps you can do a distribution list of 13 boaters and beach members so that -- even just 14 saying we're sorry, the docks are delayed, rather 15 than every member having to search it out. Pushing 16 it to us once might be a lot easier. Also, that 17 might go for membership. I don't recall if it was 18 this year or last year, the beach was closed for 19 some health reason. That would be a great thing to 20 send out too instead of parents coming down with 21 their little kids and swimming all sorts of stuff 22 and ready to play and then crying kids having to go 23 back to the parking lot. So it seems like that 24 should be a simple thing to do. I don't know, maybe 25 I'm wrong. 30 1 MR. KARCHER: No, appreciate the 2 suggestion. 3 MR. BALAGNA: Steve Balagna. The only 4 comment is not all of our members have and use 5 e-mail. But we can put out to the ones that do, but 6 that's an issue. 7 MRS. LAPORT: If they choose not to share 8 that information, then, yeah. 9 MR. BALAGNA: I'm saying they don't even 10 use it. Okay. Just so you understand. That's why 11 one of the reasons we continue, though it's somewhat 12 required by statutes to mail all of your notices and 13 your forms. Okay. 14 MRS. LOMBARDI: Janet Lombardi. I know 15 what you're saying about mailing, but I think mail 16 since the pandemic has been very unreliable. So if 17 you're asking us to do something or to bring 18 something in or to mail something, that is actually 19 a less reliable method of communication than using 20 e-mail. So the people who don't have e-mail are not 21 going to obviously look at e-mails. But I think 22 most people today are electronically connected, and 23 that's something I think people are asking, just to 24 have communication. I mean, yes, you're the board, 25 you're in charge, you're the one who's supposed to 31 1 be communicating to the members what's going on. I 2 think members are asking if it's delayed, let us 3 know. I don't think that's an unreasonable request. 4 And I think if you're going to ask for our e-mail, I 5 think it should be used. Thanks. 6 MRS. MAHER: Marilyn Maher. We asked for 7 people's e-mails, we don't even have 50 percent of 8 them. People that don't send in the paperwork are 9 people who didn't send it in or don't have e-mail or 10 we can't read the e-mails. We don't even have 50 11 percent of the e-mails for the stockholders. 12 MR. KARCHER: So the easiest thing would be 13 to do that we can certainly ask people what they 14 request, whether we e-mail it, whether we post it. 15 MRS. LOMBARDI: But there is a way that 16 even if you post and people are connected by e-mail 17 it's going to send it electronically to them to say 18 something has been posted. Because I don't know 19 what happened with the website, but now you have to 20 keep pushing all these buttons or something, and 21 nothing comes up and you don't know what's behind 22 that button. I don't know what happened with that, 23 but if you want to look for something you just have 24 to hope that you push the right button. 25 MR. KARCHER: Yes? 32 1 MRS. BARTLEY: Barbara Bartley. I'm 2 curious about this line item gate transmitters will 3 be available, and I want to confirm that our last 4 year gate transmitters still work and to whom are we 5 distributing or selling the new gate clickers to 6 confirm that they're -- 7 MRS. PETERS: You come to me. If you can 8 come to me after the meeting, I would be happy to 9 set up time to meet with you and sell you a 10 transmitter. 11 MRS. BARTLEY: I have one. 12 MRS. PETERS: Is it an old one or a new 13 one? 14 MR. KARCHER: Have you tried using it? 15 MRS. PETERS: I have working transmitters. 16 If you have replaced the back -- Yes, that's the new 17 one, that's correct. We'll check and make sure 18 first of all that it is active and if it is not 19 active, it might need a new battery. So if you'll 20 just come to me afterwards, I'll write down the 21 number of the transmitter and check the log and see 22 if it's an active one. Sometimes they get 23 deactivated for whatever reason. There is a long 24 number of reasons, but I'll first make sure it has 25 not been deactivated, and then it's possible that 33 1 you may need a new battery. 2 MRS. LOMBARDI: To whom are we selling 3 these transmitters to? 4 MRS. PETERS: We sell the transmitters to 5 members, stockholders. It's $40 for a new 6 transmitter, and then it is associated with your 7 name. So if you lose it, drop it in the lake, run 8 over it with your car, whatever the case may be, we 9 can turn it off so that no one who finds it can 10 activate it and use it in your name. So each person 11 who has a transmitter it is associated with your 12 name and your name only. 13 MRS. BARTLEY: So it's really on the honor 14 system that you don't give it to your neighbor. 15 MRS. PETERS: That is correct. However, if 16 you look in the bylaws it will state, if you give a 17 transmitter to your neighbor and we discover that, 18 we can remove that transmitter from the gate code so 19 you will no longer be able to use it, and there 20 could also be other consequences. 21 MRS. BARTLEY: Thank you. 22 MRS. LOMBARDI: My question is, then if you 23 give your transmitter to your neighbor, how could 24 the neighbor even get in at the door because the 25 rules say you must sign in? 34 1 MRS. PETERS: That's correct. 2 MRS. LOMBARDI: So it appears as though 3 that person -- why would a member or a stockholder 4 give their clicker -- 5 MRS. PETERS: I will explain to you how 6 that works. 7 MRS. LOMBARDI: You have to sign in. 8 MRS. PETERS: That's correct. We ask all 9 members to sign in even if they come through the 10 gate. We do have members that use fishing boats 11 that come in at 6:00 in the morning and they use a 12 transmitter so they can get on their fishing boat 13 and fish and then go home before 7:00 so they can go 14 to work. Now, if someone gives that transmitter to 15 their neighbor so they can come down here and fish, 16 all I have is the cameras which monitor the beach 17 access, and I could check and make sure that it is 18 always being used by a member. 19 MRS. LOMBARDI: So the only way that they 20 would be able to get in is if they came in -- 21 MRS. PETERS: After hours. 22 MRS. LOMBARDI: After hours. A non-member. 23 MRS. PETERS: And that has happened. We 24 have had members that have given their remotes to 25 their neighbors or whatever, they have tried to come 35 1 down here and use it and when we find out, we 2 disable their gate opener because it's been misused. 3 We let them know that it has been misused. A lot of 4 times gates are left open, which is also not 5 allowed. We don't want the gate left open because 6 then anyone could come in here, potentially, and do 7 whatever they want to in the middle of the night or 8 early in the morning before staff come on duty. So 9 we do try to make sure that our boats are secure, 10 our beach is secure, and that members are not 11 misusing their privileges. So we do try to be very 12 careful with the gate openers. 13 MR. KARCHER: And that's to protect all of 14 us. Because at the end of the day, someone gives 15 out a boat clicker and they get on a boat launch, 16 they can come back to us, right? When we help 17 people launch to the lake, they pay us a fee and 18 they have to show us documentation. It leads to bad 19 things oftentimes. 20 MRS. PETERS: Yes? 21 MR. PETERS: I've noticed personally that 22 folks coming in and boats coming in and out, it 23 might be a good idea to ask them to come in, make 24 sure they click in and then close the gate, they 25 come in and when they leave the premises, take a 36 1 second to click it shut. Just a reminder to close 2 the gate after they open it. 3 MRS. PETERS: So we can always go back to 4 the gate record and find out if someone has opened 5 the gate and not closed it, I can tell. So if we 6 get an e-mail that says the gate was left open, I 7 went down there, the gate was left open, I can go 8 back in the record and see exactly whose gate opener 9 opened the gate and it was only used once so it 10 means it wasn't closed. 11 MR. PETERS: Just a reminder. 12 MRS. PETERS: I understand. We always try 13 to remind everyone. But there is a way to find out 14 who's doing it. Does that answer the question? 15 Yes? 16 MS. STEPHENSON: Jacquie Stephenson. Going 17 back to the e-mails, why don't we create a Google 18 Doc and ask the members that want their e-mails to 19 fill it out, first and last name, e-mail address -- 20 MRS. PETERS: We do have that. 21 MS. STEPHENSON: A Google Doc? 22 MRS. PETERS: Yes, we do. 23 MS. STEPHENSON: A google doc? 24 MRS. PETERS: Yes. 25 MS. STEPHENSON: No, you don't. 37 1 MRS. PETERS: Yes, we do. That's where we 2 ask you to fill out the paperwork and then we have a 3 Google Doc. 4 MS. STEPHENSON: But this way it's done 5 electronically, there are no misspellings and 6 everything comes to you and you can copy and paste 7 it. Just a suggestion. 8 MRS. PETERS: Thank you. 9 MRS. LOMBARDI: So just to clarify, the 10 clickers are available to any member, any 11 stockholder, regardless of whether you have a boat 12 or not? 13 MRS. PETERS: That is correct. 14 MR. BALAGNA: Any stockholder. 15 MRS. LOMBARDI: Any stockholder. So if 200 16 people wanted them, you could get them? 17 MRS. PETERS: 300. Correct. I don't have 18 300 available right now. I have very few. Any 19 other questions about clickers that I can answer? 20 (No response.) 21 MRS. PETERS: All right. Michele, beach 22 operations and staff? 23 MS. HEPBURN: For this season as most of 24 you have seen, Natalie Shaver is back as our beach 25 manager. 38 1 (All clap.) 2 MS. HEPBURN: And we have also promoted 3 Peter Manion this year to assistant manager. 4 MRS. PETERS: So for the hours the beach is 5 operational 10:00 to 10:00, either Natalie or Peter 6 will be here at all times. We have also hired four 7 new just regular beach staff. Two we started last 8 year, like, in August so they were only here a 9 couple of weeks, and two are new to us this year. 10 It is required that whether you come in the 11 pedestrian gate or whether you come in the south 12 gate with the clicker, you are required to check in 13 with the staff and sign in with the staff. We also 14 are requiring that you have your ID and present your 15 ID with you. With new staff, they don't know 16 anybody, they need to verify that you are a 17 stockholder and a member, they need to verify that 18 you're a member in good standing, that there is no 19 other information that's needed before they allow 20 you onto the beach. So please be prepared to check 21 in and show your ID, don't rely on the fact that you 22 know Natalie because it's not solely Natalie's job 23 to check everybody in. So please check in, please 24 have your ID. Even if you're a boater. I know a 25 lot of boaters come in and just go right to their 39 1 boat. Please don't just wave, please come over, at 2 least one member and let them know that you're here, 3 how many guests you have, check in, show your ID and 4 then go to your boot. 5 This year in terms of operations, as you 6 can see we put the toys back in the water, we have 7 the picnic tables back out, the patio tables will be 8 back out. There still is a pandemic, there are 9 still people who are sensitive to the situation, so 10 we still require that you are aware of social 11 distancing, be cognizant of other people around you. 12 If you see somebody who is wearing a mask or wants 13 to be social distanced, please be respectful and 14 keep that space. 15 The garage will be accessible this year in 16 terms of ice and toys, but please see a staff member 17 in you need any ice, toys, or anything out of the 18 garage and they will be able to assist you with 19 that. And ice cream will be sold this year as well. 20 Other than that, I think it's just pretty much 21 business as usual, nothing's been really new or 22 changed other than those options. 23 We will not put up the volleyball net this 24 year just to allow for a little more social 25 distancing and people to spread out on the beach if 40 1 they choose. But that is the only thing that won't 2 be available this year. 3 MR. ROGERS: Bob Rogers. I have a 4 question. I know all the information is for good, 5 especially the information on the clickers when you 6 come in as a boater you still have to go over here 7 and sign in. Very few people here, 90 percent are 8 not here, how is that information -- (Inaudible.) 9 MS. HEPBURN: It is in the letter that got 10 mailed out, so we are hoping that people read the 11 paperwork that got sent to them, but it is in the 12 paperwork that got sent to them that an ID is 13 required, and that they must sign in at the gate. 14 It's also posted on the website. The beach 15 regulations, the guest policy both state this. 16 MRS. LOMBARDI: Okay. Janet Lombardi. If 17 I'm correct you changed the beach regulations and 18 the boat regulations since they were changed last 19 year, correct? 20 MS. HEPBURN: The only thing we changed on 21 the beach regulations this year -- thank you for 22 bringing that up because I probably should mention 23 it -- we redefined -- so a stockholder is the person 24 who actually owns the deed to the beach. A member 25 is somebody who legally resides with a stockholding 41 1 resident. Stockholders and residents have full 2 privileges to the beach. They can come, they can 3 bring guests, they can have access to the boats. In 4 the past we have allowed adult children of 5 stockholders who have moved away to have access to 6 the beach. We are now calling those people direct 7 family. They can have access to the beach without 8 the stockholder present, the stockholder will be 9 charged the $1 guest fee for them, but they have no 10 privileges. So they can't use the boats, they can't 11 bring guests, they can't book parties. But anybody 12 who is an adult child or grandchild or possibly a 13 parent of a stockholder can come to the beach 14 without the stockholder present. Anybody else, 15 aunts, uncles, cousins, neighbors, anybody who is 16 not a direct family member to the stockholder is 17 considered a guest and must -- the stockholder must 18 be present for them to be at the beach. 19 And speaking of guest policies, we're 20 continuing with the policy we had last year of 21 rather than people paying $1 cash at the gate for 22 guests, we will make a note of it and charge the 23 stockholder's account and it will be billed to you 24 in next years dues like it was this year. 25 There is no cash at the beach, no cash for 42 1 dues, no cash for boat licenses, no cash for guests, 2 the only cash at the beach will be for ice cream and 3 -- ice cream and chip sales that the staff does. 4 MRS. LOMBARDI: So you're saying adult 5 children now because that changed from last year and 6 they said no adult children unless you live in the 7 house can come to the beach or do anything, and now 8 you guys changed it back again. 9 MS. HEPBURN: Well, let me clarify, we 10 didn't change it back. Last year we didn't allow 11 anybody but stockholders and members because of 12 COVID, so that was just temporary action. 13 MRS. LOMBARDI: But that was made in 14 February, but that's okay, that's okay. That rule 15 was made in February, because COVID was made in -- 16 MS. HEPBURN: No, we didn't change that on 17 the rule sheet, that was only amended for the COVID 18 temporary action. But go ahead. 19 MRS. LOMBARDI: But that's okay. So adult 20 children. What about the spouse of the adult child? 21 MS. HEPBURN: Yeah, I believe the spouse of 22 the adult child counts, but -- 23 MRS. LOMBARDI: No, that's not what the 24 rules say. They say direct family, there is adult 25 children of the stockholder or the member. 43 1 MS. HEPBURN: The spouse would have to come 2 with the direct family member, and any direct family 3 member of a spouse does not count. So a spouse's 4 mother-in-law does not count as a parent. 5 MRS. LOMBARDI: But if the adult child is 6 married -- 7 MS. HEPBURN: And comes with their spouse, 8 that spouse is admitted. 9 MRS. LOMBARDI: Is admitted. 10 MS. HEPBURN: Yes. 11 MRS. LOMBARDI: If the grandchild of the 12 spouse the grandchild of the spouse is allowed to 13 come. 14 MR. BALAGNA: Steve Balagna. When you 15 start to talk about adult child, please distinguish 16 on whether or not the adult child lives in the 17 residence or does not live in the residence. 18 Because that makes a very big deal. 19 MRS. LOMBARDI: We're talking about the 20 direct family this year. She just said the direct 21 family. Last year you changed it. 22 MR. BALAGNA: So we're talking about 23 somebody who does not live in the stockholder's 24 household. 25 MRS. LOMBARDI: An adult child. Most adult 44 1 children don't live with their family. 2 MR. BALAGNA: But an adult child who does 3 not live in the stockholder's household. 4 MRS. LOMBARDI: Correct. They are allowed 5 to come to the beach? 6 MS. HEPBURN: Correct, without the 7 stockholder present. 8 MRS. LOMBARDI: Is the spouse of that adult 9 child allowed to come? Because I have been told no. 10 MS. HEPBURN: Who has told you no? 11 MRS. LOMBARDI: Who told me no? 12 Mr. Shaver. 13 MS. HEPBURN: Okay. But not this year. 14 Did a member of this board this year tell you no? 15 MRS. LOMBARDI: Okay. You're telling me 16 that the adult child and grandchild, grandchildren, 17 correct, of the stockholder can come to the beach 18 without the stockholder present? 19 MS. HEPBURN: That's correct. 20 MRS. LOMBARDI: Is that correct? 21 MRS. PETERS: If you're reading our bylaws, 22 our rules and regulations, it's all in the rules and 23 regulations. 24 MR. BALAGNA: It's all in the rules and 25 regulations posted on the website. 45 1 MRS. LOMBARDI: It does not include spouse 2 and you're not helping me -- 3 MR. BALAGNA: Okay. If it doesn't include 4 spouse, it doesn't include spouse. 5 MS. HEPBURN: So no spouses. The spouse 6 must come with the stockholder. 7 MRS. LOMBARDI: That's your new rule then? 8 MS. HEPBURN: No, I'm not saying new rule. 9 The rule states, nothing has changed. I can read 10 the rule to you. 11 MRS. LOMBARDI: Would you read it, please? 12 MR. KARCHER: If the spouse wanted to come 13 without the husband is your example? 14 MRS. LOMBARDI: No. I'm an adult child of 15 a stockholder. 16 MR. BALAGNA: And you do not live in the 17 stockholder's household. 18 MRS. LOMBARDI: No, I don't. 19 MR. BALAGNA: Okay. 20 MS. HEPBURN: Our rule says "direct family 21 of a stockholder i.e. parents, grandparents, adult 22 children, grandchildren are permitted at the beach 23 without the stockholder present provided their name, 24 relationship, and address are listed on the 25 appropriate membership form. ID must be present, to 46 1 be admitted, a $1 guest fee for each direct family 2 member attending will be billed to the stockholder 3 account." It says nothing about spouses. So 4 spouses must come with a guest and the stockholder 5 must be present. 6 MRS. LOMBARDI: So the spouse of an adult 7 child is not allowed to come? 8 MS. HEPBURN: Not without the stockholder. 9 A direct grandchild, yes, but if the grandchild has 10 a spouse, then the stockholder has to be present. 11 MRS. RICE: So a spouse cannot come in, but 12 a grandchild can. I'm unclear about it as well. So 13 we have always had the understanding that our two 14 adult sons, their wives, and our grandchildren have 15 access to the beach, whether we're here or not; is 16 that right? 17 MRS. LOMBARDI: No. 18 MRS. RICE: So it looks like you're 19 nodding. So you're saying that's true? 20 MR. BALAGNA: First of all -- this is Steve 21 Balagna. These are adult children who do not live 22 in our household? 23 MRS. RICE: Correct. 24 MR. BALAGNA: Because we've always got to 25 clarify that because whether a child lives in your 47 1 household or not makes a difference. So now you 2 have adult children who do not live in our household 3 and under the rule she just read, they can come to 4 the beach. 5 MRS. RICE: So they may come, yes? 6 MS. HEPBURN: Yes. According to what I 7 just read your adult children can come to the beach 8 without the stockholder. 9 MRS. LOMBARDI: However, their wives cannot 10 come. You just said that. 11 MR. BALAGNA: So right now that currently 12 addresses the rules, but -- this is Steve Balagna 13 again. But, you know, we have got a bunch of lay 14 people trying to come up with things, that's 15 something the next board should consider. Maybe 16 it's something they missed. 17 MRS. LOMBARDI: So your sons can't bring 18 their spouse. They have been. 19 MRS. RICE: They have been because 20 that's -- 21 MR. BALAGNA: We need to address that. 22 MS. HEPBURN: We have to make sure the 23 rules reflect what we want to happen. So the next 24 board meeting this will be addressed and discussed, 25 and if we need to amend it so it's clear, we'll do 48 1 so and have it re-posted on the website. 2 MRS. RICE: Will you also include whether 3 or not those adult children may use our boat while 4 they're here? 5 MS. HEPBURN: That has already been 6 addressed. 7 MR. BALAGNA: In the boat rules. And they 8 cannot -- this is Steve Balagna again -- they cannot 9 unless the stockholder is present. 10 MR. RICE: Why is that any different than 11 the beach? Why are we being punished for that if 12 there are people that are not -- 13 MR. BALAGNA: Nobody's being punished. So 14 what happens is, we have a really long boat waiting 15 list, and boats are for stockholders. And the only 16 way there is going to be a turn in the boat waiting 17 list is if stockholders use their boats and when 18 they're done using their boats -- so in other words 19 stockholder dies, maybe they can give their property 20 to their kids and their kids can pay the transfer 21 fee and become new members, but they would lose the 22 boat privileges. You can not will your boat. 23 MR. RICE: Why are we being penalized? 24 MR. BALAGNA: Marilyn can address this 25 issue. When Marilyn's children left her -- 49 1 THE REPORTER: One at a time, please. 2 MS. RICE: Why can't you go after the 3 people that are abusing that? There is no reason 4 why we should have to pay for that. 5 MR. BALAGNA: I don't understand what 6 you're saying. 7 MR. RICE: Our boys, they worked here when 8 they were growing up, both of them. We have been 9 here for 43 years, we have never ran into this in 43 10 years. This is supposed to be a family atmosphere 11 and now they can come down to the beach but they 12 can't walk out to our boat that we got just for this 13 reason? 14 MRS. RICE: And what about Sea-Doos and 15 kayaks? 16 MR. RICE: And paddle boats. 17 MRS. RICE: Can extended family members use 18 those? 19 THE REPORTER: I can't hear you. There is 20 a lawnmower going. 21 MR. KARCHER: I was just saying, as far as 22 adult children using the boats, right? If adult 23 children were using the boats and as we get up there 24 in age that happens more and more. And with that 25 happening, slips don't open up, they just kind of 50 1 sit forever. So you have people that are on the 2 waiting list champing at the bit. Everyone's waited 3 their time, right? But they want to get moving. So 4 it's always a balance finding the right balance so 5 new members have the opportunity to use their boats 6 as time goes and so forth. 7 MRS. RICE: We have a new boat, we want to 8 use it. 9 MR. KARCHER: Fine. 10 MS. HEPBURN: Depending on which end of the 11 spectrum, I totally get it. 12 MR. BALAGNA: I think there are 44 boats 13 and 300 stockholders. So give you the example, 14 Marilyn, who I was first on the board with in the 15 '90s, her children got older, they left her 16 household, she gave up here boat slot. My children 17 got older, went to college, went away, had jobs, I 18 gave up my boat slip. It turned over. 19 MRS. RICE: We gave up our Sea-Doo and we 20 got a pontoon boat because our family is all right 21 here and we use the beach all the time. And this is 22 a brand-new restriction on the use of our boat. 23 MR. RICE: Our boys are not the only ones 24 using the boat, my wife and I use it a couple of 25 times every week and you can ask Natalie if you want 51 1 to. So we're not abusing that right. If there are 2 people abusing it, just their children are coming 3 down -- 4 MR. BALAGNA: I have nothing against using 5 a boat. So that's the issue. So if you're 6 passionate about this, run for one of those open 7 vacancies on the board and get in the discussion. 8 MRS. PETERS: Nancy? 9 MRS. LAPORT: So it's on your agenda it 10 says we're going to talk about amendments to -- what 11 does that say? It says we're going to have a 12 discussion of the amendment of articles of 13 incorporation and bylaws. Why do we have to wait 14 until next year? Why can't we take action on it? 15 MR. BALAGNA: We're not discussing it. 16 We're discussing rules posted on the website. This 17 is Steve Balagna. So there is beach rules, boat 18 rules. 19 MRS. LAPORT: This obviously is important 20 to some of the members, so I don't know why it has 21 to wait for a year. I understand it's contentious, 22 maybe it can't be decided tonight. 23 MRS. PETERS: It cannot be decided tonight. 24 Nancy, first of all, we cannot change the articles 25 of incorporation and bylaws because we do not have 52 1 two-thirds -- 2 MR. BALAGNA: No. Steve Balagna. Let's 3 just make sure we understand. There is articles, 4 there is bylaws, and there is rules. And the board 5 makes up the rules, okay? Everything we're talking 6 about here, membership, who can be a member, who can 7 get a gate clicker, who can use a boat. That's a 8 board rule and the board can change it whenever they 9 want. The new board can change it from the old 10 board. So those are rules that can change. 11 MRS. LAPORT: So how about maybe we put 12 this on the agenda for the next board meeting and -- 13 (unintelligible.) 14 MR. BALAGNA: I can't speak for the new 15 board because I'm going off of it. But the new 16 board obviously has heard you talk about maybe there 17 needs to be even further clarification. Our board 18 meets, correct me if I'm wrong, Carolyn, is open to 19 stockholders. You have to contact and see when 20 we're having them. They're on Zoom. So beach rules 21 can be discussed further. 22 MRS. LOMBARDI: Janet Lombardi. And since 23 we're talking about boat slips and since we're 24 talking about adult children, I'm going to read you 25 a letter because my family -- I am the one that is 53 1 involved in the lawsuit here right now at the beach 2 and I would like to give you -- clarify and tell you 3 my family and what is going on. I am 4 Janet Lombardi-Perwerton. I am Paul Lombardi's 5 daughter and I would like to give you all an 6 overview of the case that is going on right now. My 7 father is -- 8 UNIDENTIFIED: Are you a member? 9 MRS. LOMBARDI: I am not a member, I am a 10 proxy -- 11 MR. BALAGNA: You are not a member. This 12 is not on the agenda and you do not have an open 13 forum to read this letter. 14 MRS. LOMBARDI: Can I read this? 15 MR. BALAGNA: No. 16 MRS. LOMBARDI: I am not allowed to? 17 MR. KARCHER: It is not on the agenda. 18 MRS. LOMBARDI: And there is no open forum 19 at this meeting for anyone? 20 MRS. PETERS: If you are a member. 21 MRS. LOMBARDI: I am a proxy. My father is 22 99 years old. I need to get a thing so I can wheel 23 his hospital bed in here so that we can come to the 24 beach. I need to get something from you. 25 MR. KARCHER: Can you please see us 54 1 afterwards because it's not fair to the rest of us. 2 MRS. LOMBARDI: I want other people to know 3 what's going on, because their adult children -- my 4 father's boat slip was taken away for this reason. 5 UNIDENTIFIED. Mrs. Lombardi? 6 MRS. LOMBARDI: My name is Janet 7 Lombardi-Perwerton. I am the daughter of my 8 99-year-old father who -- 9 UNIDENTIFIED: If you wanted to get that on 10 the agenda you should have sent that to the board. 11 You did not as I see it on the agenda, and it's a 12 massive, intensive vote, I think it's two-thirds. 13 MRS. LOMBARDI: You need two-thirds for 14 a -- 15 UNIDENTIFIED: As the gentlemen said 16 before, the board's allowed to pass rules, but they 17 cannot, they cannot change the articles of 18 incorporation. 19 MRS. LOMBARDI: Or the bylaws without 20 two-thirds present. 21 MR. BALAGNA: That is incorrect. 22 MRS. LOMBARDI: You mentioned that at past 23 meetings. 24 MR. BALAGNA: So should we move on? 25 Michelle, are you done? 55 1 MS. HEPBURN: I'm done. 2 MR. BALAGNA: Michele is done. Let's move 3 on to the next item on the agenda. My name is Steve 4 Balagna. Carolyn, I assume you wanted me to address 5 the next item, which is called bylaws and articles 6 of incorporation. Let's make this simple because 7 this is a good one. Our beach was formed under a 8 statute. A very old statute that still exists and 9 it's called Summer Resort Act. So there is a law 10 out there called the Summer Resort Act. If you go 11 on our website and you click on the articles of 12 incorporation and you start looking, in the very 13 beginning it even says this corporation is formed 14 under the Summer Resort Act. Okay. So that's our 15 statute. In that statute it talks about articles of 16 incorporations and bylaws. For purposes of this 17 meeting, the articles of incorporation cannot be 18 amended unless by no less than two-thirds of the 19 stockholders. 20 So we put it out there, we didn't know how 21 many proxies we'd get, how many people would come, 22 but, as we told you we probably have from what she 23 told you about proxies looking around you we do not 24 have 200 stockholders here. So that item amending 25 the articles of incorporation is tabled. We have no 56 1 legal power to discuss it. The articles of 2 incorporation. Now that statute also talks about 3 bylaws. So statutes, articles of incorporation are 4 going down the things in terms of what's important 5 and what's controlling, bylaws. Bylaws can be 6 changed by a quorum at a regular annual meeting. So 7 I am about to address the proposal that was posted 8 on the website to change the bylaws, which we have 9 power here to do today. 10 MR. BARTNICK: And do we have a quorum here 11 today? 12 MR. BALAGNA: We have a quorum to have an 13 annual meeting or we wouldn't even be here. And all 14 you need is a quorum at an annual meeting to change 15 the bylaws. Okay. 16 MR. BARTNICK: (Unintelligible.) 17 MR. BALAGNA: So the proposed bylaws, the 18 first thing that we're doing with the amended bylaws 19 is taking out all the stuff that is redundant 20 between the bylaws and the articles. Why are we 21 doing it? A, it's confusing, B, it's irrelevant 22 because it doesn't matter what the bylaws say, if 23 the articles of incorporation address that issue, 24 then the bylaws are meaningless. 25 So in the bylaws there were -- article 1 57 1 was about membership, article 6 was about stock 2 transfer, article 9 and 10 addressed article 11, and 3 12 all addressed things that are in the articles. 4 The articles are controlling, so our proposed 5 amendment of the bylaws just takes it out. It 6 doesn't mean those rules run away, it just means 7 that they're in the article. Those are very 8 important things that are in the articles. They're 9 so important it's going to take 200 plus 10 stockholders to come to a meeting to change them. 11 So that's where your articles are. 12 But the bylaws can be changed. So we put 13 in the bylaws and we basically edited out all the 14 membership stuff because it's in the articles, and 15 then we talked about the annual meeting for example. 16 Now, if you read the current bylaws it says 17 that the annual meeting happens on I think on the 18 third Monday in May. And I have been doing this 19 since the '90s, and Marilyn has been doing this 20 since the '80s and we talked today and we said we 21 don't know if we ever had an annual meeting on the 22 third Monday in May. But the statute says we can 23 have an annual meeting any time between May and 24 September. 25 MR. BARTNICK: So the statute trumps. 58 1 MR. BALAGNA: The statute trumps. All 2 right. So what we changed the bylaws to say is that 3 actually you can have a meeting any time between 4 February and August. So what we have changed the 5 bylaws to say is we will have an annual meeting, it 6 will be between February and August and it will 7 usually be in May. 8 So if there is a pandemic and you're having 9 it in June, which right now is not what our bylaws 10 say we can do, it's okay. That's an example of one 11 of the ways we changed the bylaws. 12 Really, we changed the order of business 13 just slightly. We eliminated roll call. We 14 substituted -- 15 MR. BARTNICK: What call? 16 MR. BALAGNA: Roll call. Reading the 300 17 names. No, no, no. What we substituted was confirm 18 a quorum. How many proxies do we have? How many 19 members do we have present? Is there a quorum? 20 Done, we don't have to read the roll call. We don't 21 have to know who's not here because we know who is 22 here because we know who signed in and who gave the 23 proxy. So that's one of the things we changed in 24 the bylaws. 25 Everything else in the annual meeting's 59 1 pretty much the same. Everything's pretty much the 2 same on the board of directors, electing officers, 3 removal, meeting, the powers of the board. So 4 basically, we're just changing a very few, few 5 things in the bylaws. A, the biggest thing is is 6 take out the stuff that's already in the articles 7 because it's conflicting and confusing, change the 8 annual meeting saying take out the roll call, 9 everything else is pretty much the same. Of course 10 you have had the opportunity to read it all on the 11 website. So with that, any questions? Yes. 12 MRS. LOMBARDI: Janet Lombardi. 13 MR. BALAGNA: Yeah. 14 MRS. LOMBARDI: I'm going to go back and 15 look at old minutes because I do specifically 16 remember you talking many, many -- several meetings 17 about how the articles of incorporation and the 18 bylaws need to be updated and everything. I 19 remember hearing you say that. I could be wrong, 20 but I'm going to go back to those minutes because my 21 understanding is that the articles of incorporation 22 need to be changed first, and then you can change 23 the bylaws. That you can't do the bylaws and not do 24 the articles of incorporation. 25 MR. BALAGNA: As a general statement that 60 1 is incorrect. If your statement pertains to 2 membership rules, which are found in the articles of 3 incorporation, membership rules, how you become a 4 new member, how you lose your stock, then you can't 5 change -- you have to change the articles and what's 6 in the bylaws is meaningless. So in 2015 they came 7 along and said we're going to change the bylaws and 8 we're going to change the membership rules and the 9 bylaws. And what I said, no, you can't do that, the 10 membership rules are in the articles, you can't just 11 change the bylaws. Obviously, it was written by 12 laymen because it's called bylaws of incorporation. 13 MRS. LOMBARDI: So you're just changing 14 things like quorum, you're not changing membership 15 rules in the bylaws, you're just changing things 16 that are not -- 17 MR. BALAGNA: Actually, the only thing we 18 are doing in the bylaws is taking those rules out 19 because they're just verbatim and they're covered in 20 the articles and the articles are not going to 21 change. 22 MRS. LOMBARDI: Okay. 23 MR. BALAGNA: And we can do that. 24 MRS. LOMBARDI: Okay. 25 MR. BALAGNA: Any other questions? 61 1 MRS. PETERS: Can I have a motion to adopt 2 the new bylaws as proposed on the website and as 3 explained by Steve Balagna? 4 MR. BALAGNA: So moved. 5 MRS. PETERS: Can I have someone second 6 that? 7 (Some say second.) 8 MRS. PETERS: All in favor please say aye. 9 (All say aye.) 10 MRS. PETERS: Any opposed? 11 (No response.) 12 MRS. PETERS: Thank you. Now we would like 13 to move on to nomination of board members. There 14 are two vacancies, myself and Steve Balagna, they 15 will be for three-year terms. The reason why we had 16 one-year terms last year is because we had most of 17 the board go off, and we only had one person 18 remaining which was Michele, and I didn't feel it 19 was fair to her to try and bring in a whole new slew 20 of people who didn't know anything about how the 21 beach works. So Steve Balagna and I volunteered to 22 be on for one year in order to kind of get everyone 23 up to speed. 24 So now if I could have nominations and, of 25 course, let me also preface this that because you're 62 1 nominated it doesn't mean you're going to be the 2 president or the secretary, it means that after this 3 meeting the board gets together and decides who's 4 going to do what. So it's not like you're going to 5 be president or you're going to be the treasurer or 6 you're going to be any of those roles. The board 7 gets together and we all decide what needs to change 8 and what doesn't. 9 So if I can have nominations for two new 10 board members that are stockholders. 11 MR. BALAGNA: Yes, it must be a stockholder 12 to be a board member. 13 MR. KARCHER: Mark Karcher. First of all, 14 thanks, Steve, for a lot of time and work, and 15 Carol. 16 (All clap.) 17 MR. KARCHER: We had some transition this 18 year so Rich and I were learning on the fly. And I 19 also wanted to add Joe and Steve that were really 20 helpful on the handoff. So having said that, I'd 21 like to nominate Carol for another one-year term. 22 Five-year term. 23 (All clap.) 24 MR. KARCHER: It was seconded over here by 25 Kip. 63 1 MRS. PETERS: I accept. All in favor? 2 (All say aye.) 3 MRS. PETERS: All opposed? 4 (No response.) 5 MRS. PETERS: That's okay. I know where 6 you live. 7 MR. BALAGNA: Don't let me give my LBJ 8 speech. If you were old enough to remember, LBJ 9 said "If nominated I shall not run. If elected I 10 shall not serve." It's my fourth time, so somebody 11 new. 12 MRS. PETERS: Okay. We need to have 13 another nomination for our seventh position. 14 UNIDENTIFIED: Steve Gunther. 15 MR. PETERS: He's not here. 16 MRS. PETERS: Can we have another 17 nomination? 18 MR. PFAFF: I nominate Phil. 19 (All clap.) 20 MR. BALAGNA: Can you spell your name for 21 us? 22 MR. DAUCHY: D-a-u-c-h-y. 23 MRS. PETERS: Phil Dauchy. Thank you for 24 stepping up. So did we have a second on that? 25 MR. SNEDEKER: Second. 64 1 MRS. PETERS: All in favor? 2 (All say aye.) 3 MRS. PETERS: Any opposed? 4 (No response.) 5 MRS. PETERS: None. Thank you. New 6 business. 7 MR. GRAHAM: Excuse me. Ron Graham. If we 8 have two nominees we have to vote. 9 MRS. PETERS: Oh, okay. So we have two 10 people. Can I have a vote to accept both of those 11 two people to become members on the board for three 12 years? 13 MR. BALAGNA: Those in favor? 14 (All say aye.) 15 MR. BALAGNA: Any opposed? 16 (No response.) 17 MRS. PETERS: I'm going to need a lot of 18 pedicures. 19 So new business. Does anyone have -- do we 20 have some new business here that we need to discuss? 21 MS. HEPBURN: Do you want me to talk about 22 the playground? 23 MRS. PETERS: Yes. 24 MS. HEPBURN: I'll give you an update on 25 the playground. Anybody who was here in 2019, we 65 1 voted to update the playground equipment. We were 2 given a budget of $17,000 at that time. So far we 3 have spent 10,690 of it, give or take. And as you 4 can see, we have got a new swing set involved. We 5 have got the new swing set up. So stage two of 6 this, if we replace the whole structure it's, like, 7 $30,000, so it would require a special assessment. 8 But one thing we can do is just replace the two 9 slides. One of the slides is cracked, the other 10 slide has lost all wax, the kids get stuck to it and 11 in a few years that will probably become a problem 12 itself. So if we want to replace just both slides 13 leave the structure as is, the cost is approximately 14 8,600, and we have $5,000 in the budget for 15 playground updates, so we would need a motion and 16 approval to spend the additional $3,000 to replace 17 the slides. If we replace the slides and have the 18 swing set, our structure should be good for another 19 twenty to thirty years. Any questions? Comments? 20 MRS. LOMBARDI: How old are those slides? 21 MS. HEPBURN: I don't have an exact date, 22 but when the guy came and changed it, it was about 23 20 to 25 years. 24 MR. WILSON: Can we get a motion for 25 another bid? It seems really high. 66 1 MS. HEPBURN: I know it seems high. In 2 2018 actually I got three bids. The company that 3 installed those slides are the only company that can 4 replace the slides. Other companies with other bids 5 would have to take down the whole structure and put 6 up a new structure. So GameTime is the only one who 7 can just replace the slides and it's because the 8 sizing of structures have changed, so any new slide 9 would no longer fit in this structure. GameTime is 10 the only one who still manufacturers the slide that 11 fits in that structure. 12 MR. PETERS: I have a couple of questions. 13 So can those slides possibly be repaired or waxed or 14 something? Again, it sounds like we have a deficit. 15 I'm just wondering based on the fact it's a beach 16 and there are so many things we can do that might be 17 a higher value to the members at large. I'm 18 thinking -- I guess it's my thought, this is really 19 special, there are playgrounds everywhere, 20 playgrounds different places, but there is something 21 special about this situation here. The water makes 22 it special and the beach is special. In my mind 23 seven or ten or thirty thousand dollars for 24 something, I understand that but it seems like you'd 25 want to spend that more on water oriented things. I 67 1 know there are boat members and there are beach 2 members, but it seems too we need to reevaluate 3 where the priorities are and what is most beneficial 4 to the overall members at large. I mean, I would 5 agree that this is an incredibly special place in 6 our area, here. And again, it's all about the water 7 and I think we need to focus on that. 8 MR. FEDOROV: Ivan Fedorov here. Yeah, we 9 put -- pretty good statement, fair enough, but you 10 guys put everything for adults -- 11 THE REPORTER: Can you come up here? I 12 can't hear you. I'm not hearing him. There are 13 boats, there are cars. 14 MRS. PETERS: I apologize. 15 (Everyone asking him to speak up.) 16 MR. FEDOROV: I'm sorry. Did you want me 17 to start over? 18 MRS. PETERS: Yes. 19 MR. FEDOROV: Ivan Fedorov. Me an my wife 20 are both members. I agree with your statement 21 partially, and I think my wife would second me as 22 well. Let's do something for the kids. We did the 23 docks for the adults. We have nice, fancy boats, 24 everybody's happy, right? Is everybody happy who 25 has a boat? The enhancement that we need to do on 68 1 the water for that gentleman's comment, on the 2 water, do we need to? How about changing something 3 that hasn't been changed for 25, 30 years. There 4 are cracks in that slide that could easily hurt a 5 kid. And I'm not even talking about liability. I'm 6 talking about the health and well-being of somebody 7 who's playing on it. Like Michele said, which I 8 assume is correct, 25, 30 years, five grand. Come 9 on, guys. We're paying 260 or something for the LPA 10 every year to use the beach and everything else 11 around it. 12 MRS. PETERS: Thank you. Hold on. 13 MR. PETERS: And I think I would agree with 14 you wholeheartedly, and the focus should be on the 15 kids, but all I'm asking is just to assess the 16 priorities here for the money that's available to 17 us, how it can best be spent and let's focus on the 18 kids. I agree 100 percent. Replacing the slides, 19 repairing them, we can do that. 20 MRS. LAPORT: Nancy Laport. I'm looking 21 around here and many of us are, I hate to say it, 22 the older generation, but yes, I am. And our kids 23 had a fabulous -- every summer we lived down here 24 and it was fabulous, including the play structures. 25 They'd take their pizzas and whatnot. Yes, the 69 1 water is great, but they also need some time if 2 they're not in the water, if they have pizza they go 3 sit up there, they make their little forts and it 4 was really, really enjoyable and I think it's 5 something we should consider to spend the money to 6 keep them safe and keep them happy. Yes, the 7 water's great, that's part of our beach experience. 8 MR. BALAGNA: Steve Balagna, can you extend 9 that to my kids and your kids and I took my kids a 10 lot to West Maple or West Hills. How much money 11 would you like to spend? 12 MRS. LAPORT: I'm just saying that it 13 should be considered to update that. 14 MR. BALAGNA: So Michele's presentation was 15 $30,000 to update the whole thing. 16 MRS. LAPORT: 30,000? 17 MR. BALAGNA: $30,000 to update the whole 18 thing, $10,000 to replace the two slides. 19 MS. HEPBURN: That's not correct. 20 MR. BALAGNA: Oh, then go ahead. 21 MS. HEPBURN: $30,000 to replace the whole 22 thing, which doesn't necessarily need it. When I 23 first went down that route I was not a board member, 24 so I just got quotes on the whole shebang. If we 25 want to repair the slides, the quote for two slides 70 1 plus removal and installation. 2 MR. BARTNICK: Wait, wait. You said 3 repair, that's not replaced. 4 MS. HEPBURN: No, replaced. The quote for 5 two slides with removal and installation and removal 6 is $8,600. We currently have $5,000 earmarked in 7 the budget for the playground, so we need, if we're 8 in agreement, approval on the additional 3,600 to go 9 to the slides. 10 MR. RICE: So, you know, this is a family 11 club for sure. And our kids are in their 20s, some 12 of you have older kids, but we're all going to have 13 grandkids. The kids will play in the water for a 14 while, but if you look right now there are little 15 kids playing over there playing on it right now as 16 we speak. I think $3,600 for the next -- I don't 17 care if it's ten years, I think it's money well 18 spent over and above the budget, I vote we pass it. 19 Can I get a second on that? 20 MRS. LOMBARDI: Wait, I have a question. 21 You said the money that you're asking for, 8,000 or 22 three over to replace the two slides and leave all 23 that blue and white stuff up? 24 MS. HEPBURN: Correct. 25 MRS. LOMBARDI: So that's $30,000 to do the 71 1 whole thing? 2 MS. HEPBURN: 30,000 to take that whole 3 structure down and put in a new structure. 4 MRS. LOMBARDI: But just to replace the two 5 slides, which are broken, we have to add 3,000. 6 MS. HEPBURN: And the paint might be 7 chipping, but other than that, the structure is 8 sound. 9 MR. PFAFF: Can I get a second on that? 10 MR. PETERS: What are we voting on again? 11 MR. PFAFF: We're just voting to replace 12 the two slides and leave the existing structure 13 there. 14 MR. BALAGNA: For $8,600. 15 MR. PFAFF: It's $3,600 more than the 16 budget, it's going to last for years, the kids enjoy 17 it, they use it, I vote we fix it. 18 MR. PETERS: Is everybody clear on what 19 else we need to spend money on? 20 MR. LOCKHART: Jeff Lockhart. I request 21 that we have a quote to repair. Obviously, the kids 22 are over there right are very satisfied with that 23 environment. I would request that we have quotes to 24 repair the existing structure that seems very 25 appropriate to this environment rather than replace 72 1 the slides. 2 MS. HEPBURN: First of all, are you 3 volunteering to get that quote? 4 MR. LOCKHART: I will. 5 MS. HEPBURN: Because when I originally 6 asked that question three years ago and was told it 7 was going to be just as expensive to replace or 8 repair. So I had them submit the quote for 9 replacement. 10 MR. LOCKHART: I will accept the 11 responsibility of getting quotes to have this 12 repaired. 13 MR. BALAGNA: Steve Balagna. Remind them 14 that like our school system, we are a nonprofit 15 organization. Thank you. 16 MR. LOCKHART: Thank you. 17 MS. HEPBURN: Can we also -- I don't know, 18 so where does that leave that? Can we have a 19 certain date by the time we can get those quotes so 20 I can advance the ball on -- 21 MR. LOCKHART: I would like to have some 22 guidance on who repaired in the past and I would 23 submit that -- I mean to at least contact potential 24 repair companies say June 15th. 25 MRS. LOMBARDI: I just want to clarify 73 1 something. So you have $5,000 that was earmarked 2 for this. So you're asking for 3,000 something? 3 MR. BALAGNA: For a grand total of 8,600 4 to replace two slides. 5 MRS. LOMBARDI: What happens to that -- 6 okay. I guess -- 7 MR. BALAGNA: Steve Balagna. So if the 8 $15,000 isn't spent, it's not spent, it stays in our 9 account. 10 MRS. LOMBARDI: It stays in your account. 11 MR. BALAGNA: It stays in the LPA account, 12 yes. 13 MS. HEPBURN: Until the board and the 14 treasurer designated for -- like if we kind of say 15 the playground is gone and nobody's ever going to 16 bring this up again, then treasurer can put the 17 money elsewhere. 18 MRS. LOMBARDI: So you're really asking for 19 3,000 over. 20 MS. HEPBURN: Correct. Correct. 21 MR. GRAHAM: Just a statement of 22 clarification. While we have a deficit, that's a 23 budget deficit I understand, but there are building 24 reserves or cash reserves so it's not like we're 25 bankrupt, correct? 74 1 MR. SNEDEKER: Correct. We're supposed to 2 keep a minimum of $40,000 in the account. As of the 3 end of last year we are at 56,000. 4 MR. GRAHAM: So bottom line is we have a 5 balance on the bank account to which we can draw 6 upon to pay expenses. There is a balance in the 7 cash reserves from which to draw upon to pay for the 8 expenses that have already been budgeted for. If we 9 don't expend it, it will stay the same and it stays 10 there, it will go to next year. So what you're 11 saying is, to maintain that reserve, you increase 12 some fees so you wouldn't want another defecit and 13 have to draw upon reserves. Is that also correct? 14 MR. SNEDEKER: Yes. We're trying to shrink 15 the deficit on an annual basis. Again, our budget 16 is a -- 17 MR. GRAHAM: Right. You don't want to run 18 like the Federal government. 19 MR. BALAGNA: Steve Balagna. So understand 20 that in the, quote/unquote, deficit we have capital 21 improvements in there, so the money we spent taking 22 the old swing set down and putting up the new swing 23 set looks like an annual deficit, but it was 24 actually a capital improvement that's going to last. 25 MR. GRAHAM: The other question I have is 75 1 we're talking about improvements. Is there anything 2 in the budget for improving the horseshoe pits? 3 That's one of the recreational facilities that has 4 been neglected over the years. And it doesn't seem 5 like it would be a big expense to simply refurbish 6 them. That was a question, I guess. 7 MS. HEPBURN: The horseshoe pit has not 8 been brought up to the board before, but we can 9 certainly discuss it to look into what it would take 10 to update it. 11 MR. GRAHAM: Thank you. 12 MR. PFAFF: I know that we all think the 13 slides are really high. The first time I heard it 14 I'm, like, $8,600, I was shocked. But that is the 15 cost for the slides. The kids use them, they need 16 to be replaced. Even if you go research it you're 17 probably going to find out the same thing that was 18 researched before. I vote we spend the other $3,600 19 because we already have the other $5,000 earmarked 20 in the budget to get the slides replaced. They're 21 going to last a long time. Instead of repairing 22 them, which probably will not last as long, have 23 them done. So my motion is to pass spending the 24 $8,600. Can I get a second? 25 MRS. LOMBARDI: Can I second? 76 1 MR. BALAGNA: As a proxy you can vote your 2 dad's share. 3 MRS. LOMBARDI: Yes, I second it. 4 MS. HEPBURN: All in favor? 5 (All say aye.) 6 MRS. PETERS: Any opposed? 7 (No response.) 8 MR. BALAGNA: I'm opposed. 9 MR. LOCKHART: This is Jeff Lockhart. Can 10 you please clarify what we're voting on? 11 MRS. PETERS: We asked to approve spending 12 the additional $3,600 to replace the slides rather 13 than wait and get a cost for repairs and he's made a 14 motion and so now the motion was up for approval or 15 not and so they asked for a motion to approve and 16 all those in favor and then I also asked all those 17 not in favor please speak up so that we can make an 18 effective count of whether or not this has passed. 19 Because again, we have to have a quorum to make an 20 agreement. 21 MR. BALAGNA: Majority. We have to have a 22 majority vote. 23 MR. LOCKHART: I have a question. 24 MRS. PETERS: Sure. 25 MR. LOCKHART: So I'm confused. So I 77 1 thought we went through the process again at looking 2 at repairing. 3 MR. PFAFF: No, we haven't voted on that. 4 MR. LOCKHART: So to repair. So can I 5 motion and request a vote to repair or replace the 6 slides? 7 MR. PFAFF: We put a motion forward to vote 8 on whether to replace them or not first. And Jeff, 9 no offense to you, I just know the board's already 10 gone through all this one time, and I agreed a 11 couple times before me, once with me, and I agree it 12 sounds very costly for a couple of slides. 13 MR. LOCKHART: Especially -- 14 MR. PFAFF: I understand that, but I think 15 the long-term gain is great. So we put a vote 16 forward to approve it, so let's get a count. If we 17 don't approve it, then we can decide if we want to 18 go and do more research again. 19 MRS. PETERS: So can you please raise your 20 hand if you are in agreement. 21 MRS. MURRAY: I have a question. Val 22 Murray. 23 So we did have a motion, it seems like it passed, 24 but could we hold two weeks, let the member have two 25 weeks to see what they can find out before we 78 1 decide, and if it doesn't come out any better you 2 can go ahead. I'm making that motion. Allow two 3 weeks, allow the member to research, and if nothing 4 better comes of it you go ahead. 5 MRS. PETERS: We have to vote. 6 MRS. PETERS: All those in favor of that 7 motion -- 8 (All say what motion?) 9 MRS. PETERS: The first motion that Rich 10 says. 11 MR. BALAGNA: $8,600 to buy two new slides, 12 that's the motion. 13 MR. FEDOROV: Ivan Fedorov. Just to 14 clarify, I'm going to make it perfectly clear, I 15 think that my kids would understand. We're voting 16 to approve $3,600 extra on top of the five budgeted. 17 MR. BALAGNA: Budgeted but not spent. 18 MR. FEDOROV: $5,000 or anything spent as 19 part of that project. 20 MRS. PETERS: No, no, no. 21 MR. FEDOROV: I'm sorry if I misspoke. 22 Earmarked for it. So what we are really voting for 23 is $3,600 extra of the five that already, 24 quote/unquote, earmarked by this nice young lady 25 over here. 79 1 MRS. PETERS: So please raise your hand if 2 you are in agreement with spending the additional 3 $3,600 for a total of $8,600 to be spent on new 4 slides first. Raise your hand if you are in support 5 and than someone count them. 6 MR. BALAGNA: So as a family you have one 7 share of stock and one vote. 8 MRS. PETERS: All those in favor? 9 MRS. PETERS: All those opposed please 10 raise your hand. 11 (Hands up for both.) 12 MRS. PETERS: So we have twelve against and 13 15 for. That's not a majority. 14 MR. BALAGNA: Yeah, that's a majority. 15 MRS. PETERS: So that is the majority. So 16 we will spend the $3,600. I would like to add to 17 that and agree with Val is to let Jeff Lockhart 18 spend the next two weeks to see if he can find a 19 reasonable better solution for repairing, and if 20 that is not the case then I will definitely move 21 forward with the slide replacement, sorry. Yes? 22 MR. Bauss: Eric Bauss. Can you please 23 further clarify how this process would work? So the 24 board is going to decide on this proposal whether 25 it's a thousand or $2,000 if you're going to repair 80 1 that. Because the people want that money spent, we 2 voted for it. You're trumping the vote. 3 MRS. PETERS: Correct. We will expedite it 4 an we'll have it ready to go. 5 MR. FEDOROV: Can we clarify if we don't 6 have any closure on this from this gentleman as far 7 as the estimates and quote and clear scope? Will it 8 be within the two weeks? 9 MRS. PETERS: Yes. 10 MR. FEDOROV: Does that get a no? 11 MRS. PETERS: It's going to move forward 12 and if the board decides that the repair work is not 13 a satisfactory solution. Yes? 14 MS. STEPHENSON: Jacquie Stephenson. Is 15 that a competitive bid or do you have to go with the 16 vender to repair onsite? 17 MS. HEPBURN: For this particular instance, 18 it's not a competitive bid. If we're only replacing 19 the slides simply because the other two vendors I 20 contacted cannot replace those slides, their slides 21 are a different size. So the original vendor who 22 put in that playground is the only one who has 23 slides the correct size to fit into that platform. 24 MS. STEPHENSON: Thank you. 25 MRS. PETERS: Okay. Are we all set on the 81 1 playground? 2 (No response.) 3 MRS. PETERS: All right. Mark, do you want 4 to just make a brief discussion? We don't want to 5 get into a heated discussion. 6 MR. KARCHER: Mark Karcher. So just a 7 quick update. Obviously, the docks are in, we're 8 not making any decisions, it's something that we're 9 looking at. We're trying to balance out being 10 conscientious of the costs, but also trying to 11 upgrade it and make use of this unbelievable spot 12 that we all have access to. So we haven't made any 13 plans, but we are going to have to address the docks 14 at some point. We're looking at different things, 15 we're looking at different things for the beach as 16 well. So we don't know in what shape or form that's 17 going to take, but it's something that's being 18 looked at because they are getting old and they have 19 a certain life span. That's what we're up against. 20 MR. BARTNICK: Is there such a thing as 21 permanent docks? 22 MS. HEPBURN: No. 23 MR. KARCHER: No. 24 MRS. PETERS: Because it's an all-season 25 sport lake, we have to remove our swim lines, our 82 1 docks, and any other structures that are added 2 because of snowmobiling and other sports all year 3 round. So everything has to be removed at the end 4 of the season. 5 MS. STEPHENSON: Jacquie Stephenson. So 6 you're going to do something in terms of the pricing 7 and how much it will cost to the boat owners? 8 MRS. PETERS: Correct. 9 MS. STEPHENSON: Is there any equity in a 10 fund for any repairs or replacement, or is that all 11 spent? 12 MRS. PETERS: That's part of your boat fee 13 is the keep our docks up to date and if there is a 14 broken board it needs to be replaced or if a pole is 15 bent it needs to be replaced -- 16 MS. STEPHENSON: But there is no equity in 17 the account? 18 MRS. PETERS: No. 19 MR. KARCHER: I mean, something will have 20 to be figured out, right? Because let's say we got 21 all new docks and all the new boat owners were 22 assessed 100 percent and then you sell, right? You 23 lose your slip, right? You don't get to sell that 24 to anybody. So the next person is up on the list 25 hits the lottery. If it's been done in other 83 1 places, we'll figure it out, but it's something that 2 we're looking at. 3 MR. BALAGNA: Steve Balagna. So whole 4 sections of the dock have been replaced, and there 5 is a resale value of the docks that we have, 6 throughout some other concepts, too. But there is a 7 lot, obviously, to be discussed. 8 UNIDENTIFIED: -- up and down. 9 MRS. PETERS: Right. There are a lot of 10 other options, so that's what we're investigating 11 right now, but we're not ready to present anything 12 right now. 13 MR. WILSON: Adam Wilson. So the beach 14 here to our south, does that dock -- 15 (Laughing.) 16 MRS. PETERS: Well, thank you for asking. 17 I will let you know what I have discovered. So I 18 have contacted West Bloomfield, we have asked them 19 to come out and evaluate this. They cannot impede 20 our boats exiting our dock because we have a court 21 order that states where our docks must be. The 22 length, the dimensioning, and how many boats we can 23 have. We cannot have any more boats or less boats 24 and it's all based on the water line for each year. 25 So they basically come out and measure. The length 84 1 of dock that they have is illegal. They can only 2 have 50 feet from the water line. They cannot be 3 impeding our boats exiting from the south side from 4 the south dock. So more than likely she'll have to 5 remove all of it if not the majority of it and like 6 I said, she cannot impede our boats exiting. Yes, 7 Marty? 8 MR. BARTNICK: We can get bow thrusters. 9 MRS. PETERS: I know. The other issue is 10 that they have dumped sand on their beach illegally, 11 so the DNR is also very unhappy about this. So 12 there are several issues that West Bloomfield is 13 going after right now, and I can't tell you yet what 14 the outcome is, but I do know that they have 15 contacted me to let me know that they are 16 investigating. Adam? 17 MR. WILSON: Is there anything we can do to 18 help? 19 MRS. PETERS: Yes, you can call West 20 Bloomfield and complain. 21 MR. KARCHER: Or if you know somebody at 22 the township, even better. 23 MRS. PETERS: If anybody would like the 24 name and number of the people. 25 MR. WILSON: If you can provide that to the 85 1 membership, that would be great. 2 MRS. PETERS: Or an e-mail. Sure. I will 3 have that posted -- 4 MR. BARTNICK: Or a general e-mail to 5 everybody. 6 MRS. PETERS: I would love to e-mail 7 everybody except I don't have everyone's e-mail. I 8 will have it posted, her contact information and 9 John Roda at West Bloomfield. 10 MRS. LOMBARDI: Who is her? 11 MRS. PETERS: There is a young lady that I 12 spoke to at West Bloomfield Township. 13 MRS. LOMBARDI: No, you were talking over 14 there. (Indicating.) 15 MRS. PETERS: So the beach next to us is 16 called Bloomfield Square. The president of the 17 association is Brook Meeth, and she's refused to 18 move the dock that she's put up illegally because 19 she doesn't want to comply with anybody's orders. 20 So typically what she does is she does these things 21 at night or on the weekends when West Bloomfield is 22 not available to come out and police. So we 23 basically had photographs and video of her dumping 24 sand illegally on Saturday, and we forwarded those 25 images to West Bloomfield and requested that they 86 1 would come out please and investigate because we do 2 care about the health of our lake, and they claim 3 they did not know where the sand came from, which 4 they did not. Legally, you can only use the sand 5 from the lake for your beach. So we typically 6 shovel out our launch, we shovel re-deposit that 7 sand anywhere on this beach because it's all sand 8 that belongs on the beach already. We do not bring 9 in any additional sand or any other materials. You 10 have to be clear 25 feet from the water line. And I 11 take it very seriously because I have had John Roda 12 down here many times to discuss with us the health 13 of the lake and the beach and what we can and cannot 14 do. And, so we follow that to the letter of the 15 law, but our neighbors next to us do not. 16 MRS. LOMBARDI: You can put on the website 17 who to contact and the name of that, whatever 18 they're called? 19 MRS. PETERS: Yes, I will have that placed 20 on the website just so people know -- actually, 21 nothing has been formally, legally proceeded on, it 22 is that we have notified them, and West Bloomfield 23 has told us that they are investigating. So I don't 24 have an outcome yet, and when we do we will let 25 everyone know because I know it is very serious 87 1 what's going on out there because she doesn't want 2 to follow rules. Anyway. 3 MR. SNEDEKER: Can I make a motion to 4 adjourn? 5 UNIDENTIFIED: Second. 6 UNIDENTIFIED: When is the board meeting 7 again to discuss -- 8 MRS. PETERS: I have not set a board 9 meeting yet because I have to -- 10 UNIDENTIFIED: When is the meeting? 11 MRS. PETERS: I don't have a meeting right 12 now. 13 (Meeting adjourned at 9:15 p.m.) 14 15 16 17 18 19 20 21 22 23 24 25